Blog

Going Online: How we organized the first ever virtual csv,conf (part 2)

This is the second of three guest blog posts by Serah Rono, Lilly Winfree, Jo Barratt, Elaine Wong, Jess Hardwicke, John Chodacki, and Jonathan Cain, co-organizers of csv,conf (check out part 1 and part 3). In this post, the authors share their process for planning an online conference.

Planning an online conference

Despite the obvious differences, much about organising a conference remains the same whether virtual or not. Indeed, by the time we made the shift to an online conference, much of this work had been done.

Going Online: How we organized the first ever virtual csv,conf (part 1)

This is the first of three guest blog posts by Serah Rono, Lilly Winfree, Jo Barratt, Elaine Wong, Jess Hardwicke, John Chodacki, and Jonathan Cain, co-organizers of csv,conf. Here, the authors share their reflections on the challenges and opportunities of moving an international conference online.

A brief history

csv,conf is a community conference that brings diverse groups together to discuss data topics, and features stories about data sharing and data analysis from science, journalism, government, and open source. Over the years, we have had over a hundred different talks from a huge range of speakers, most of which you can watch on our YouTube Channel.

Book Dashes: Collaborative Community Events

In this guest blog post, Arielle Bennett-Lovell (a 2019 CSCCE Community Engagement Fellow) reflects on the third Turing Way Book Dash event, which took place 20-21 February 2020 in London, UK.

What is the Turing Way?

Science today is moving at an incredible pace, but preventing people from building on your work by making it impossible to replicate has almost certainly cost us years of progress. The Turing Way book project addresses this reproducibility crisis by collating community resources around how to design and carry out robust analyses that can be reused by other researchers in the future.

Conceived by Kirstie Whitaker at The Alan Turing Institute, and managed by Malvika Sharan, the book itself is currently hosted online and built using Jupyter Books and GitHub. Over 80 contributors across the globe built the book, through remote collaboration, workshops, and in-person events. These Book Dashes bring participants together in person to work on pieces of the book simultaneously for a full day. The third Book Dash for the Turing Way was held on 20-21 February 2020 in London, UK, and I was lucky enough to go.

We’re hiring! Are you our new Lead Trainer and Curriculum Development Specialist?

As we continue to grow our programming and the trainings that we provide to clients, CEFP fellows, and others interested in scientific community building, we’re now ready to recruit a Lead Trainer and Curriculum Development Specialist. If you’re interested (or know someone else who might be), read on!

In this role, you’ll lead the consolidation of existing materials and creation of new materials for CSCCE’s community engagement training curriculum. You’ll also be working closely with our Center Director to deliver a wide range of trainings for clients and CEFP fellows – both remotely and in-person. This is an exciting opportunity to shape the leading scientific community engagement curriculum and support many others in their vital community engagement work.

July’s Community Call: Planning and evaluating accessible virtual events

On Wednesday, 22 July 2020 at 2pm we’re hosting our next monthly community call. This month’s call will focus on virtual events, a topic that is likely on the minds of many scientific community managers at the moment.

We’ll cover three key aspects of organizing virtual events: planning and preparation, access and accessibility, and evaluation, both before and after your event. With three experts from our community of practice presenting, and ample time for discussion and Q&A, this month’s call promises to provide actionable information for you and your colleagues, so we hope to see you there!

*Join July’s call to learn more about running effective virtual events. Image credit: CSCCE*

Launching a New Community as a New Community Manager

This past year, Ellen Bechtol launched a brand new community as a brand new community manager. In this guest post she reflects on how that went.

This past year, I had the opportunity and privilege to launch a brand new community as a brand new community manager. And I think it went reasonably well! Here’s why:

Joining a Community of Practice

The Multimessenger Diversity Network (MDN) is a community of representatives from multimessenger astrophysics research collaborations focused on increasing diversity in the field. As a community of practice (CoP), the MDN is “a group of people who share a concern or a passion for something they do, and learn how to do it better as they interact regularly” (Wenger-Trayner & Wenger-Trayner). I find it fitting that to run a CoP I joined a CoP for community managers, the Community Engagement Fellows Program (CEFP) and subsequent CSCCE CoP. Within weeks of starting in my new role as a community manager, I applied to the CEFP with a strong sense that being part of it would be crucial to successfully launching the MDN. After all, I was stepping into a new role for a new community and was feeling rather lost as to where to begin. Although much of the content from the early CEFP trainings felt out of scope for the MDN, connecting with other community managers (CMs) and getting introduced to the foundations of community management from the perspective of mature communities was unbelievably helpful. Even more helpful were continued interactions, online and at subsequent trainings, with other Fellows. The collective resource of experiences from so many CMs in so many different types of organizations has been most valuable.

Creating core values: A new worksheet from CSCCE

In May, we published CSCCE’s core values, which were co-created with our Code of Conduct working group and participants on our May community call. In this blog post we dive a little deeper into our process, which we have made available for download in a new worksheet.

Why core values?

Successful communities have a shared purpose, but in order to convene around that purpose members need to agree on how they communicate and work together in order to ensure safer spaces and productive collaboration. By defining the core values of your community, you can get at what these collaborative norms are and set the tone for events, workshops, meetings, and other group activities.

As part of CEFP 2019, CSCCE director Lou Woodley developed a framework for creating authentic yet aspirational core values that are tailored to a community. The participants in the fellowship cohort used the framework to explore what might be helping and hindering the realization of core values in their own communities as part of their mid-year training in leading culture change efforts. This is also the framework we followed when creating the CSCCE core values.

Laying your happiness foundation when starting a new role

Transitioning to a new role can be a daunting and important stage in your community management career. Here, CEFP2019 Fellow, Ann Meyer, shares 5 tips to help you thrive – and enjoy – your next career move.

I recently transitioned to a new role and was a little surprised by a question during my interview. They asked me “Where do you see yourself in 5 years?” I know I was expected to answer with an idea of a concrete plan or a solid, tangible vision for my future but what popped out of my mouth instead was, “I want to be happy.” But we all know that more often than not, happiness isn’t something that just happens – you have to work for it.

Wanting to be happy at work isn’t an idle or frivolous desire. Research has shown that happy people are successful people (Lyubomirsky et al 2005). With a new role, you have an opportunity to set yourself up to be happy from the very beginning. By laying a solid foundation when you start, you are setting yourself up not only for a smooth transition but also for future success. Here are five ways I’ve tried to do just that for myself every time I change jobs.

Navigating the Nuances of Hiring a Community Team Member

If you’re recruiting for a new member of your community team, how do you identify potential candidates, create a successful interview process and then support the on-boarding of your new team member? CEFP2019 Fellow, Liz Guzy, walks us through the steps.

As community managers we are often tasked with many different roles, including Human Resources. As projects launch and demands mount, we realize we can no longer do it all and must consider hiring additional staff, but this process can be overwhelming and anxiety-inducing:

How do we carve out the time for the hiring process that we can be sure yields the best applicant pool?
What if no one applies or wants to be part of our community?
How do we navigate adding members to our team when our community is still being established/growing?

June’s Community Call: Join us for our Summer Social!

On Wednesday, 17 June from 1-2:30pm US Eastern Time we’re hosting our first annual summer social! Although our community calls are scheduled for 90 minutes, we understand if you have to leave after an hour.

Since we launched last year, the CSCCE Community of Practice has continued to grow and so we’d like to spend June’s community call continuing to get to know one another. Combined with our holiday potluck call in December, the summer social will become a standing event on CSCCE’s community calendar. Whether you are brand new to the CSCCE community or have been here for a while, chances are you’ll meet someone new on this call!