The Center for Scientific Collaboration and Community Engagement’s Diversity, Equity, & Inclusion special interest group organises a series of interactive seminars on issues facing community managers who want to build equitable and diverse cultures in their communities and networks.
This guest blog post, written by Kate Baker and Emily Lescak, recaps the group’s 27 April 2021 seminar, in which 55 people from a range of countries discussed challenges and good practices in facilitating conversations around DEI.
As we discussed in April’s community call, over the next few months our community-level programming will focus on weaving closer connections between members of our community of practice so that no one feels left behind as we continue to grow. Our first activity in service of this goal is a curated networking event during May’s community call.
Please note: registration for this event has closed, and we are unable to accommodate participants who are not already signed up. Keep an eye out for more networking opportunities over the summer, which we’ll announce on Slack and in our monthly newsletter.
Keeping our members regularly updated so that they can make informed decisions about where and when to engage is a core part of our communications strategy, and for our April 2021 community call we shared a quarterly update to make visible various things that have been happening so far this year. In this post, we give a summary of our community programming and related community projects over the last few months, as well as a sneak peek at what’s coming up over the summer. We will be sharing more information about our paid training offerings and sustainability planning, which we also discussed in the call, in future blog posts.
Our April community call will be an opportunity to find out what the CSCCE team has been working on over the last few months, learn more about what’s coming up in CSCCE community programming, and offer your feedback on what you’d like to see more of over the Summer.
Please join us on Wednesday, 21 April 2021 at 3pm UTC / 11am EDT for our quarterly programming update. Note that this call will not be recorded, in order to facilitate frank discussion.
For our March 2021 Tools Trial, we hosted a safety drill to refine how virtual event hosts can respond to “Zoom bombing.” As a result of the trial, this week we published a CSCCE tech tip sheet, which contains a series of checklists to help you and your team configure your meeting settings, plan out how you might respond in the event of a bad actor disrupting your event, and recover from the intrusion after the fact.
For our March call we flipped the script, and instead of hosting presentations we made space for discussion on the broad topic of “virtual and hybrid events.” With so many members of our community of practice involved in convening events large and small over the last year, we had a hunch that by bringing us all together and carving out 90 minutes to talk, we could all learn a lot. And we weren’t disappointed!
In this blog post, we summarize the key takeaways from the four parallel discussions that took place in breakout groups. The conversations included a valuable mix of lessons learned, ideas for supporting virtual and hybrid events in the future, and suggested resources. A big thank you to everyone who contributed, and especially our discussion moderators: Amber Budden, Emily Lescak, Chiara Bertipaglia, and Megan Carter.
After a year of working online and meeting virtually for many, we’ve grown accustomed to Zoom norms and etiquette. We all know to mute our microphones when we’re not talking, use the “raise hand” function to ask a question, and use the chat to easily share links and resources.
Unfortunately, we’ve also grown accustomed to the threat of “Zoom bombing,” that awful situation when an outsider breaks into your virtual space, disrupts your meeting, and causes distress to your participants. While always a risk, there are steps you can take to protect yourself from such an eventuality. And, with practice, you can quickly kick a troublemaker out of your meeting, prevent them rejoining, and carry on with your event.
Interested in finding out more? Join us on 25 March 2021 at 10am US EDT for our next CSCCE Community Tools Trial, and read on for more details.
In late February, we relaunched our Community Tools Trials. This time around we’ve adjusted the format to provide the time and space to solve a specific challenge related to hosting online events each month, by pooling the diverse experiences and knowledge of the members of our community of practice.
Our earlier tools trials, “Tools Trials 1.0,” took a methodical approach to testing a variety of events platforms, with a primary focus on how the tool worked and what kinds of events it would be suited to (you can read our recap blog posts here). This series, however, “Tools Trials 2.0,” is putting the specific use case first, and then figuring out a solution (or choice of solutions!) that is engaging, inclusive, and accessible.
The first of the 2.0 series took place on 25 February 2021, and focused on virtual networking events. Community member Rachael Ainsworth of the Software Sustainability Institute wanted to test out an icebreaker idea with a sizable group, as well as have a larger discussion about what icebreakers work online, what platforms are out there, and how different users might experience the event.
For this month’s community call we’re going to try something a little different, and instead of hosting speakers, we will create space to brainstorm ideas and share experiences of running virtual and hybrid meetings. In the spirit of “working out loud,” we invite you to join the call to connect with your fellow community managers and meeting organizers to pool your knowledge. At the end of the call, we’ll synthesize what we all learn and share it on the CSCCE blog.
How will this work?
We will set up four themed breakout rooms with expert moderators from the CSCCE community to guide you through a series of prompts. CSCCE staff will support the rooms by taking notes and collecting resources, leaving you free to vent, brainstorm, and problem solve with others who are working to make virtual and hybrid events more accessible and inclusive.
Almost one year on from the start of the global COVID-19 pandemic, we wanted to check in with members of the CSCCE community and find out how they have adapted to working remotely. To that end, this month’s call featured presentations, polls, and breakout rooms to encourage resource sharing and conversation, acknowledging that there is no one way to work productively at home, nor is any one resource a panacea.
This blog post summarizes the call, including video archives of both presentations, and includes a resource list curated from our collaborative notes doc and the Zoom chat. Next month, we’re focusing on virtual and hybrid workshops and conferences, so if you are interested in presenting please let us know by emailing firstname.lastname@example.org.
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