Event safety policies and reporting

CSCCE currently convenes a variety of virtual events, and we take the safety of our participants seriously. This page outlines our event safety policies, as well as how to report an incident. When in-person events resume, we will update this page accordingly. 

Our community participation guidelines

All participants in CSCCE events should familiarize themselves with our community participation guidelines. Underpinned by our core values, these guidelines outline how we expect participants to show up to our events and/or interact in our Slack workspace. You can find instructions that describe how to report an incident that contravenes these guidelines here

Additional precautions

We ask event participants to help us in creating safe spaces for community interactions by doing the following:

  • Refrain from tweeting meeting links and document links. 
  • Use the name you prefer to be addressed by, and not a default organizational account name or shortened username, when entering the Zoom waiting room for a CSCCE event.
  • If you see something, say something: If you see any suspicious activity at a virtual CSCCE event that you think might be tied to interference from an intruder, please let a member of CSCCE staff know as soon as possible via direct message in Zoom. 

Zoom safety protocol

Our primary platform for virtual events is Zoom. We are aware of the potential for disruption by “Zoom bombers” (see our Tip Sheet on the topic) and have a protocol in place for what to do should a bad actor interrupt our events. If you are a participant in one of our events, you can expect the following action in the event of a Zoom bomber: 

  • In the instance of a single bad actor, we will report and remove the person from the meeting. Our security settings prevent removed participants from rejoining. We will also refrain from letting any additional participants enter from the waiting room after a Zoom bombing incident. 
  • If we are unable to locate or remove multiple Zoom bombers at an event, we will immediately suspend the meeting using Zoom’s security controls. This will prevent all participants from posting or interacting within Zoom. We will then communicate our plan for restarting the event using the CSCCE Slack or the shared notes document (unless it has also been compromised). 

If you have any questions or concerns, please contact info@cscce.org.