Reporting (Interim Protocol)

We have put in place an interim reporting system which we will continue to review. If you believe you’re experiencing unacceptable behavior that will not be tolerated as outlined above, please contact the CoC committee by emailing conduct@cscce.org

After receiving a concise description of your situation, they will review and determine next steps. In addition to conducting any investigation, they may provide a range of resources, from a private consultation to other community resources. They will involve other colleagues or outside specialists (such as legal counsel) as needed to appropriately address each situation.

The Code of Conduct committee

The CoC committee will be updated on a rotating basis.  The current composition of the committee, as of October 2020 is:

  • Lou Woodley, CSCCE
  • Arne Bakker, CZI
  • Arielle Bennett-Lovell, University of Cambridge
  • Emily Lescak, Code for Science and Society
  • Katie Pratt, CSCCE

Additional Resources: How to Report

Reports of harassment/discrimination will be promptly and thoroughly investigated by the people responsible for the safety of the space, event, or activity. For individual events, including trainings, there will be clearly identified CoC incident responders. In all other cases, please reach out to the CoC committee as outlined. Appropriate measures will be taken to address the situation.

Anyone asked to stop unacceptable behavior is expected to comply immediately. Violation of these guidelines can result in you being asked to leave an event or online space, either temporarily or for the duration of the event, or being banned from participation in spaces, or future events and activities in perpetuity.

If you believe someone is violating the Code of Conduct, we ask that you report it by emailing conduct@cscce.org.

Course and workshop participants will receive a logistics sheet with information about the training, including the tools we use and expected behaviors. Typically, your first point of contact to report concerns about conduct is one or both of the instructors or a designated independent third party if that is not appropriate.

All reports will be kept confidential. In some cases we may determine that a public statement will need to be made. In such cases, the identities of all victims and reporters will remain confidential unless those individuals instruct us otherwise.

If you believe anyone is in physical danger, please notify appropriate responders first. If you are unsure what types of responders are appropriate, please include this in your report and we will attempt to notify them.

In your report please include:

  • Your contact information (so we can get in touch with you if we need to follow up)
  • Names (real, nicknames, or pseudonyms) of any individuals involved. If there were other witnesses besides you, please try to include them as well
  • When and where the incident occurred: Please be as specific as possible
  • Your account of what occurred. If there is a publicly available record (e.g. a conversation on Slack) please include a link
  • Any extra context you believe existed for the incident
  • If you believe this incident is ongoing
  • Any other information you believe we should have

What happens after you file a report?

You will receive an email acknowledging receipt. We promise to acknowledge receipt within 24 hours, or on the next working day (e.g., if the report is made on a weekend or national holiday).

The CoC committee will immediately review the incident and work to determine:

  • What happened
  • Whether this event constitutes a code of conduct violation
  • Who may have violated the code of conduct
  • Whether this is an ongoing situation, or if there is a threat to anyone’s physical safety

If this is determined to be an ongoing incident or a threat to physical safety, the immediate priority will be to protect everyone involved. This means we may delay an “official” response until we believe that the situation has ended and that everyone is physically safe.

Once the CoC committee has a complete account of the events they will make a decision as to how to respond. Responses may include:

  • Taking no further action (if we determine no violation occurred)
  • A public or private reprimand from the committee to the individual(s) involved. A CoC committee member will deliver that reprimand to the individual(s), keeping the rest of the CoC committee informed
  • An imposed ban (i.e. asking someone to “take a week off” from the CSCCE Slack workspace). A committee member will communicate this temporary ban to the individual(s). They’ll be asked to take this break voluntarily, but if they don’t agree then it may be enforced
  • A permanent or temporary ban from some or all CSCCE spaces (mailing lists, meetings, etc.). The committee will maintain records of all such bans so that they may be reviewed in the future or otherwise maintained.
  • Suggestions of resources or other actions that may support resolution, where appropriate.

We’ll aim to respond as quickly as possible and within one week to the person who filed the report with either a resolution or an explanation of why the situation is not yet resolved.

Once we’ve determined our final action, we’ll contact the original reporter to let them know what action (if any) we’ll be taking. 

Finally, the CoC committee may make a report on the situation to the CSCCE advisory board. The board may choose to make a public statement about the incident.

CSCCE staff are held accountable, in addition to these guidelines, to our fiscal sponsor, Community Initatives’s staff policies. For contractors or vendors, violation of these guidelines may affect continuation or renewal of contract.

What if your report concerns a possible violation by a CoC committee member?

If your report concerns a current member of the CoC committee, you may not feel comfortable sending your report to the committee, as all members will see the report.

In that case, you can make a report directly to any of the individuals on the CoC committee. The individuals will follow the usual enforcement process with the other members, but will exclude the member(s) that the report concerns from any discussion or decision making.

Conflicts of Interest

In the event of any conflict of interest a committee member must immediately notify the other members, and recuse themselves if necessary. If a report concerns a possible violation by a current committee member, this member should be excluded from the response process. For these cases, anyone can make a report directly to any of the committee members, as documented in the reporting guidelines.